Configuring Gmail in Outlook Desktop Application (Windows and Mac)

Juggling multiple email accounts, battling overflowing inboxes, and desperately searching for that one crucial message – we've all been there. Enter Outlook for Windows, your knight in shining armor 

I have been using Outlook to manage email from all my accounts i.e. Outlook, Yahoo and Gmail. It offers excellent accessibility being a Microsoft product and is a great way to organize, reply and draft mails giving you additional features like spell checking your mail before you hit the send button! 

Here's a step-by-step guide to configure your Gmail account in Outlook desktop application for both Windows and Mac versions:

Before you begin:

• Make sure you have Outlook installed on your computer.

• Know your Gmail email address and password.

• Enable Less secure app access in your Google account settings:

◦ Go to your Gmail account security settings.

◦ Under "Less secure app access," click on "Turn on access."

Windows:

1. Open Outlook and click File.

2. Select Add Account.

3. Choose Email and click Connect.

4. Enter your Gmail email address and click Next.

5. Outlook will automatically detect Gmail settings. Click Connect.

6. If prompted, enter your Gmail password and click Sign in.

7. You might be prompted to allow Outlook to access your Google account. Click Allow.

8. Choose the folders you want to sync and click Done.

Mac:

1. Open Outlook and click Preferences.

2. Select Accounts.

3. Click the + sign and choose New Account.

4. Enter your Gmail email address and click Continue.

5. Choose IMAP as the account type and click Continue.

6. Enter the following server details:

◦ Incoming mail server: imap.gmail.com

◦ Outgoing mail server: smtp.gmail.com

◦ Username: Your Gmail email address

◦ Password: Your Gmail password

7. Click Add Account.

8. You might be prompted to allow Outlook to access your Google account. Click Allow.

9. Choose the folders you want to sync and click Done.

Additional Notes:

• If you encounter any errors during the setup process, double-check your settings and ensure you've enabled "Less secure app access" in your Google account.

• For older Outlook versions, you might need to configure the incoming and outgoing mail server settings manually. You can find these settings on the Google support page.

• If you're using two-factor authentication on your Gmail account, you might need to generate an app password for Outlook. Follow the steps on the Google support page.

I hope this guide helps you successfully configure your Gmail account in Outlook!

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